How To Set Up Charts Of Account In QuickBooks Online

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The chart of accounts is the foundation of your accounting and bookkeeping system. All of your transactions in QuickBooks are classified behind the scenes using the chart of accounts so that financial statements like your profit and loss statement or income statement may be created.


QuickBooks is well-known as one of the strongest accounting software programmes currently available. Small and medium-sized firms will benefit from this programme since it assists them in managing their money and accounting chores, allowing them to streamline their operations.


 QuickBooks offers a number of capabilities, and each year, Intuit releases a new edition of the software that includes new and enhanced functions. We’ll go through how to setup Charts of accounts in QuickBooks.


In QuickBooks, what are charts of accounts (COA)?

The Chart of Accounts (COA) in QuickBooks is a list of accounts that help categorize assets, owner’s equity, liabilities, and revenue. It is just a list of the balances and accounts of the firm.

 By giving a full-proof financial report, essentially aids in knowing how much money the company has, how much it owns, how much it owes, and so on. The well-organized chart of accounts reveals how well your business is doing. It is, in fact, regarded as a critical element of the accounting system. 

As a result, understanding how to set up a chart of accounts in QuickBooks is critical. As a result, make sure to finish reading this article.


What is the COA (chart of accounts)?

The Chart of Accounts is essentially a collection of key account numbers and names for the firm. The chart of accounts will often be divided into four categories. In a typical chart of accounts, there are four groups:


  • Accounts of assets
  • Accounts of Liability
  • Accounts of income
  • Accounts of expenditures

These were the four main categories, and the line items inside each of them will identify the particular accounts. 

Each line item indicates an account within each category. A couple of the accounts charts may incorporate equity accounts which represent anything remaining after the deduction of all operating expenses and income accounts.


Charts of Accounts (Charts of Accounts)

There are four different types of Charts of Accounts that may be used to keep business accounting simple and error-free:


1. Accounts of Assets

Buildings, cars, land, inventories, collectibles, and other items of worth are all included in asset accounts. As a result, this sort of Chart of Accounts aids in keeping track of how much you spent for a property as well as other aspects such as depreciation. 

This Chart of Accounts also includes items that are in liquid forms, such as checks and other bank accounts.

2. Accounts of Liability

Debts, payroll taxes, repurchase agreements, credit card balances, bank loans, personal loans, and income tax payables are all included in the Liability Accounts. 

When you add a loan to this account, make sure you include the loan amount as well. You’ll have to keep track of simply the principal and ignore the interest. 


When you approach each monthly payment and enter it into the accounting system, the payment will be split between an amount deducted from the balance owing and an amount of interest paid, which will be deposited into an expenditure account.


3.Accounts of Income

Costs, revenues, additional incomes or expenses, and the cost of sales are usually seen in income accounts. Some accounts are universal for all businesses, while others are exclusive to a certain sort of business.

 Few forms of income are simple and inexpensive to create, while others need time, money, and effort. For different forms of revenue, it is advised that distinct line items in the chart of accounts be created.

 Instead of lumping all of your earnings into one account, think about what different profitable pursuits may be and categorize them by income kind.

You can continue on to the following stage when you have identified the locations or events that provide the most cash flow.


4. Accounts of Expenses

This account keeps you up to date on all of your financial transactions. In fact, it enables you to track currency that isn’t on your person. 

It is typically a good idea to separate your expenditures into different accounts, and even sub-categories for your charges might be created.


Steps to set up charts of accounts in QuickBooks

The following are the steps to set up a Chart of Accounts that will aid in improving the health of your business:


  1. Open QuickBooks and select Charts Of Accounts.
  2. Click on Account and then Add New Account.
  3. Choose Account Type.
  4. Go to Sub Account and after that select Bank Account.
  5. Click on Save and OK.


Final Thoughts

All the procedures above will help you manage your operations on a daily basis and you can now set the account chart in QuickBooks.. However, you can always connect to the customer support staff of QuickBooks and US accounting specialists via+1-844-405-0904, which is open all day long. If you do this, you may always do it at any point throughout these duties.

Read More- How To Check Your Buisness Health In QuickBooks

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